Where & What Are Your Employees Doing Online When You Are Not Watching?

Internet Acceptable Use PolicyKeep Your Business and Employees Safe with an Internet Usage Policy

An Internet usage policy provides guidelines regarding the appropriate use of company equipment, Internet, and network access. The Internet is a powerful tool for employees, however, a single moment of inattention or inappropriate use can transform the Internet into a huge security threat against your business. An Internet usage policy can help to protect the business and employees.

Employees should be aware of the risks associated with browsing certain websites or downloading files. If the Internet is used improperly, an organization can be subject to a variety of risks, including:

  • Security Risks

The Internet is easily accessible to anyone, including cybercriminals and identify thieves. PCs connected to the Internet possess a high likelihood of being infected with malware and viruses. Some malicious programs can even result in data loss or theft.

  • Lost Productivity

Employees often use social media and visit various websites during work hours instead of fulfilling job tasks. If employees aren’t adhering to an Internet usage policy, your company could be losing hundreds of thousands of dollars in lost productivity each year.

  • Legal Liability

Employees using enterprise-provided Internet access may violate specific laws, which could create legal liability risks. For example, if an employee downloads a file that corrupts or steals sensitive data, consumer privacy laws may be violated. Also, consider harassment claims and copyright violations that may occur if employees use the Internet improperly.

Benefits of an Internet Usage Policy

An Internet usage policy will benefit the business and employees in the following ways:

  • Provide contact information for questions regarding acceptable use.
  • Outline penalties that arise from unacceptable use.
  • Decrease the malware and virus infection rates.
  • Decrease the amount of lost productivity.
  • Reduce the organization’s liability resulting from law violations.
  • Ensure employees’ personal information remains confidential.

If you’re unsure about how to create an Internet usage policy, visit https://www.gfi.com/pages/sample-internet-usage-policy to help you draft your own policy.  Once you’ve drafted an Internet usage policy, make sure employees read and sign a copy.

To learn more about the importance of an Internet usage policy, give us a call at 403-215-8070 or send us an email at info@vitalbusinesssystems.com. VBS can help you create an Internet usage policy to keep your business and employees secure at all times.